Company: AI 4 Business™

Location: Remote / Hybrid preferred if located in Kelowna, BC

Position Type: Part-time to start, with growth potential

Reports To: Founder & CEO, AI 4 Business™

AI 4 Business™ helps small and mid-sized businesses understand, implement, and scale with artificial intelligence. We work with entrepreneurs, consultants, service providers, and business leaders to identify practical AI opportunities, build automation systems, improve workflows, and create AI-powered business solutions.

We are looking for a highly capable AI Business Assistant who is organized, tech-savvy, professional, and genuinely excited about the future of AI.

The AI Business Assistant will support the founder with daily operations, client projects, research, AI tool testing, sales support, presentation preparation, content creation, and automation workflows.

This role is ideal for someone who enjoys technology, learns quickly, communicates clearly, and can help turn ideas into organized systems, documents, workflows, presentations, and client-facing materials.

The successful candidate must be comfortable working with AI tools, business software, automation platforms, and online systems. Strong sales and presentation skills are required, as this role may involve helping with client calls, demos, workshops, onboarding sessions, and business development activities.

• Assist with building, testing, and documenting AI workflows.

• Support automation projects using tools such as n8n, Make, Zapier, or similar platforms.

• Research and evaluate AI tools for business use cases.

• Help create AI prompts, templates, workflows, and SOPs.

• Support setup and testing of AI agents, chatbots, CRM workflows, and automation systems.

• Document repeatable processes so they can be reused across client projects.

• Manage calendars, files, documents, client notes, and project updates.

• Organize business systems using Google Workspace, Microsoft 365, Notion, Canva, CRM platforms, and other online tools.

• Prepare client documents, proposals, checklists, reports, and implementation plans.

• Track tasks, deadlines, leads, client follow-ups, and project milestones.

• Assist with email management, data entry, file organization, and workflow documentation.

• Support lead generation, prospect research, and client follow-up.

• Assist with preparing sales presentations, proposals, and discovery call materials.

• Participate in client calls, presentations, demos, or workshops when required.

• Help explain AI tools and automation concepts in clear, simple business language.

• Support onboarding for new clients and help ensure a professional client experience.

• Assist with CRM updates, pipeline tracking, and follow-up sequences.

• Help create social media posts, newsletters, blog outlines, email campaigns, and lead magnets.

• Support content creation using tools such as ChatGPT, Claude, Canva, Google Workspace, Microsoft 365, and other AI-supported platforms.

• Assist with updating website content, landing pages, service descriptions, and marketing assets.

• Research AI trends, small business use cases, and industry-specific AI applications.

• Repurpose long-form content into short-form posts, slides, emails, and client resources.

• Excellent computer skills and strong confidence learning new software.

• Minimum one year of hands-on experience using AI tools, such as ChatGPT, Claude, Gemini, Perplexity, Microsoft Copilot, or similar platforms.

• Familiarity with both Google Workspace and Microsoft 365.

• Experience with or strong working knowledge of automation tools such as n8n, Make, Zapier, or equivalent platforms.

• Strong written and verbal communication skills.

• Strong sales, presentation, and client-facing communication skills.

• Ability to explain technology and AI concepts in simple business language.

• Highly organized, detail-oriented, and able to manage multiple priorities.

• Comfortable working independently and taking initiative.

• Ability to document processes, create checklists, and follow SOPs.

• Interest in AI, automation, business systems, entrepreneurship, and digital transformation.

• Experience with CRM platforms such as GoHighLevel or HubSpot, including automation, client onboarding workflows, and lead follow-up sequences.

• Familiarity with Canva, Notion, Airtable, Trello, Asana, or project management tools.

• Basic understanding of sales funnels, email marketing, lead magnets, and online business systems.

• Experience creating presentations, proposals, training materials, or client reports.

• Familiarity with website platforms such as WordPress, Wix, Squarespace, Shopify, or similar.

• Basic understanding of social media management and content scheduling.

• Experience working with small businesses, consultants, coaches, or service providers.

• Comfort researching software, comparing tools, and summarizing recommendations.

• Ability to maintain confidentiality and handle client information professionally.

The ideal candidate is someone who:

• Loves learning new AI tools and testing what they can do.

• Is organized enough to keep fast-moving projects on track.

• Can communicate professionally with clients.

• Is comfortable supporting sales conversations and presentations.

• Thinks in systems, processes, and repeatable workflows.

• Can take a rough idea and turn it into a clean document, checklist, presentation, or workflow.

• Is proactive, resourceful, and comfortable solving problems.

• Understands that AI is not just a trend, but a practical business tool.

• Has the confidence to learn quickly and the discipline to follow through.

Compensation will depend on experience, skill level, and availability. This role may begin as a part-time contract position with the potential to grow into a larger role as AI 4 Business™ expands.

Please send your resume and a short introduction outlining:

• Your experience using AI tools.

• Your experience with Google Workspace and Microsoft 365.

• Any experience you have with n8n, Make, Zapier, or similar automation tools.

• Your sales, presentation, or client-facing experience.

• Why you are interested in working with AI 4 Business™.

Email: heather@ai-4business.ca

Website: www.ai-4business.ca